Egypt SOPC Energy Efficiency & Upgrade Program Procurement notices

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Procurement ref: 9139-EOI-49454 Location: Egypt Business sector: Natural resources Project number: 49454 Funding source: EU/NIP Contract type: Consultancy Services Notice type:

Invitation for expressions of interest (loan or grant funded)

Issue date: 11 Jun 2018

Closing date: 06 Jul 2018 at 16:00 Local time

Invitation for Expressions of Interest – Consultant for the Project Implementation Unit (PIU) – Suez Oil Processing Company (SOPC) Egypt

SOPC Energy Efficiency & Upgrade Program - Egypt

Project Description: The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) intends to provide a sovereign loan up to USD 200 mln to the Arab Republic of Egypt to be on-lent to the Egyptian General Petroleum Company (“EGPC”) and its subsidiary Suez Oil Processing Company (“SOPC” or the “Company”). The Project entails energy efficiency investments in Suez Oil Processing Company SOPC fully consistent with the Green Economy Transition (“GET”) Approach and other refurbishments and installations to improve its operational performance, environmental footprint and utilisation rate. This will help to partly address some of the country’s inability to meet local demand for middle distillates which have had to be imported over the past ten years.

The Project intends to include the following components:

  1. Coker Refurbishment/Hydrotreater Upgrade;

  2. New Vapour Recovery Unit (VRU);

  3. Implementation of an Energy Efficiency Investment Programme (“EEIP”) designed with the assistance of the Bank to help SOPC improve its overall performance and cost competitiveness; and

  4. Engagement of a consultant to the Project Implementation Unit (“PIU”), in order to ensure full consistency with the Bank’s Procurement Policies and Rules for public sector projects (PP&R) and loan requirements (i.e. the subject matter of this Procurement Notice). and assist SOPC in achieving projects completion successfully and in timely manner within the estimated durations

SOPC now intends to create a Project Implementation Unit (“PIU”) and engage a consulting firm (the “Consultant”) to provide organisational and technical assistance to the Client to ensure the successful completion of the Project in accordance with the Project Implementation Plan (“PIP”) and with all EBRD requirements stipulated in the Loan Agreement.

Assignment Description: The PIU Consultant shall assist the Company with the following tasks:

  1. Project Preparation Phase

  2. Support in the finalisation of the technical documentation of the Project

  3. Development of PIU Operating Procedures

  4. Support during the Procurement Process (to be conducted as open tenders in accordance with EBRD’s Procurement Policies and Rules)

  5. Support during the Evaluation Process

  6. Support during contract finalisation

  7. Assistance to the Company in planning, monitoring and reporting on the Environmental and Social Action Plan

  8. Knowledge transfer to the Company

  9. Construction Supervision and Monitoring

  10. Establish a Project Management Team (PMT) subject to SOPC instructions and approval.

  11. Construction monitoring

  12. Mechanical completion

  13. Construction quality control

  14. Construction inspection

  15. Start-up

  16. Testing for commissioning

  17. Quality and safety

  18. Construction safety

  19. Project Completion

  20. Project Completion Report

Status of the Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment expected Start Date and Duration: The assignment is expected to start during Q3 2018 and have an estimated overall duration of approximately 3 years (36 months) to cover the completion of the Project.

Input Estimate of the Assignment: The estimated input of the key experts will be 234 Man-months; Subject to availability of funding, satisfactory performance of the selected Consultant and specific needs of the Company, the Assignment may be extended beyond the current scope and duration.

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such determination in the response to the Notice. If any indirect taxes/VAT are payable, the client will have to pay indirect taxes/VAT element to the services directly to the consultant/s unless otherwise agreed.

Funding Source: It is expected that the Assignment will be funded by an international donor. Please note that selection and contracting will be subject to the availability of funding.

Eligibility Restrictions: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience related to energy efficiency investments of similar nature and scale.

The Consultant is expected to possess appropriate previous experience in similar projects and supporting Clients throughout the entire procurement process, which includes preparation of tender documents, tender evaluation reports and finalisation of contracts. In addition, the Consultant is expected to demonstrate adequate experience in site supervision of the construction contracts in order to provide relevant support to the Client for a successful project implementation. The Consultant should demonstrate sufficient project management, planning and implementation knowledge based on good practice principles to lead the expert team and to advise the Client managing the Project accordingly, to ensure the success of the Project.

Appropriate procurement experience to include tender preparation under EBRD’s procurement rules or those of another international financial institution (“IFI”) is a crucial previous project experience that is required. Previous experience in North Africa / Middle East, and/or Egypt would be beneficial.

The Consultant is also expected to have appropriate previous project experience in supporting clients during similar projects starting from the construction phase through to the final acceptance of the Project.

The Consultant is expected to provide a team of experts with necessary qualifications and skills to deliver the above-mentioned services timely and within budget. Fluency of English and (or as a minimum adequate communication skills) in Arabic would be essential, especially for the experts to be engaged in the field.

The Consultant’s team is expected to include the following Key Experts:

  1. The Team Leader & Project Director (TL) preferably with at least 15 years’ experience in construction/rehabilitation of oil refinery plants, including all associated facilities. The TL should have proven experience of leading a team of experts and be able to demonstrate adequate project management skills, managerial skills, team leader experience, planning and advising to ensure the Project success. A specialized Project Management Certification (such as PMP and/or Prince) is an advantage. The TL shall also possess excellent knowledge of English for coordination and report writing purposes. Previous experience with IFIs (such as EBRD, IFC, or similar) is necessary. Past experience in Egypt/North Africa region would be considered an advantage.

  2. Lead Technical Manager & Project Deputy Director preferably with at least 10 years’ professional experience in leading engineering tasks of greenfield/brownfield oil refinery projects, knowledge of similar projects in Coker refurbishments and other relevant experience in the oil & gas sector. Past work experience in Egypt/North Africa region would be considered an advantage.

  3. Procurement Manager preferably with at least 15 years of professional experience in procurement in the oil refinery sector as well as experience of procurement based on IFI rules (EBRD, WB and similar). Past work experience in Egypt/North Africa region would be considered an advantage

  4. Civil Engineer preferably with at least 10 years of professional experience of implementation of international projects, involving civil works in the oil and gas sector, particularly upgrading of the existing oil refinery processing plants. Past work experience in Egypt/North Africa region would be considered an advantage;

  5. Commissioning Manager preferably with at least 10 years of professional experience of implementation of international projects, and commissioning of similar projects in the oil refinery sector and in the oil & gas sector. Past work experience in Egypt/North Africa region would be considered an advantage;

  6. Health, Safety and Environment (HSE) Manager with at least 5 years of professional experience of implementation of international projects, with regard to health, safety and security issues in the oil and gas sector, particularly with regard to upgrading of the existing oil refinery processing plants. Previous work experience with IFIs (such as EBRD, IFC, or similar) is necessary as well as experience in Egypt/North Africa region would be considered an advantage;

  7. Quality Control (QC) Manager preferably with at least 5 years of professional experience of implementation of international projects, with regard to quality control and documentation in the oil & gas sector, particularly with regard to upgrading of existing oil refinery processing plants.

Non-key experts are expected to include the following:

Short Term Experts preferably with 5 years’ experience in the following areas of work:

  1. Construction and rehabilitation of oil refinery processing plants;

  2. Factory acceptance tests and commissioning for similar assets;

  3. Protection and Control Measures;

  4. Civil Works;

  5. Environmental and social measures.

Local Experts (as required) preferably with at least 5 years of proven experience in:

  1. Oil Refinery plants and associated infrastructure engineering;

  2. Factory acceptance tests and commissioning for similar assets;

  3. Protection and control measures;

  4. Civil works;

  5. Environmental and social measures.

Note that intermittent inputs are expected from the key experts. The Consultant should propose a suitable staffing schedule and a work plan with anticipated inputs (man-months) from the key experts and supported by non-key experts.

Submission Requirements: In order to determine the capability and experience of consultants seeking to be shortlisted, the information submitted should include the following:

  1. Company/group of firms’ profile, organisation and staffing (max. 4 pages).

  2. Details of previous project experience or similar assignments particularly undertaken in the previous ten years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives.

  3. CVs of Key Experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 20 pages (excluding CVs, Consultant Declaration and Contact Sheet).

One original and two numbered hard copies together with electronic copy on CD-Rom of the above information in English should be submitted to the Client in a sealed envelope marked:

Contact Name: Eng. Mohamed Abdel Rahman

Address: 1 (A) Ahmed EL-Zomor St. Nasr City, Cairo - Egypt

“Invitation for Expressions of Interest – Consultant for the Project Implementation Unit (PIU) – Suez Oil Processing Company (SOPC) Egypt”

The expression of interest shall reach the Client not later than the above closing date.

In addition to hard copies sent to the above address, an email confirmation must be sent to the following email contacts:

Client Contact Details:

Eng. Hussein Awad

Inspection General Manager, SOPC (Suez Oil Processing Company)

Email: e.monitoring@suezprocessing.com

Details of the EBRD Contact Person:

Jenny Scheffel,

Procurement Specialist, Procurement & Implementation Unit, Energy and Natural Resources, European Bank for Reconstruction and Development

Email: scheffej@ebrd.com

Important Notes:

  1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals.

  2. Any updates and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. Consultants are requested to periodically check the notice for updates. Failure to take the updates into account while preparing the response may result in disqualification or penalties to the evaluation criteria.

  3. The evaluation criteria are as follows:

  4. Previous project experience of the Consultant in similar assignments and as listed above in the Consultant’s Profile - 40%

  5. Previous project experience of the Consultant in in North Africa / Middle East, and/or Egypt - 10%

  6. Qualifications and experience of the proposed team of key experts and non-key experts– 50 %

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